When it comes to data management, I often encourage my clients to seek the ideal whenever possible, but to acknowledge reality when the ideal isn’t achievable (due to limited funds, limited technology, limited patience, or some other reason).
For example, one ideal in data management is that data is only changed in one place, and where appropriate, that data automatically propagates to all the other places it needs to be. So, for example, when you are adding a speaker to your database, that speaker information should automatically flow to your website (where conference information includes who the speakers are) as well as to your conference app.
That is the ideal. But often, achieving the ideal may be cost-prohibitive or too technically challenging to achieve. Then reality sets in. And if reality dictates, for example, that the data can automatically propagate to the website, but has to be manually exported/imported to the mobile app, then that is the right decision.
Much like not letting perfect be the enemy of good, acknowledging that the ideal may not be always achievable is very important if you want to continue to make progress on any technology project.
“Wes was able to come in and offer tangible, relevant advice that made us more productive immediately. I value his understanding of databases but more so, his understanding of how nonprofits work. There was no lost time educating him about how membership organizations are “different.” Wes recommended changes in processes as well as tips and tricks that were easy to implement made an immediate positive impact.”
“We came to Wes because we were very frustrated with our existing AMS and we wanted to improve our capabilities as soon as practicable. Wes very quickly helped us through a process of identifying our needs, identifying potential vendors, and selecting a new system that we’ll be able to move into very quickly. I especially appreciated Wes’s candor about our processes as well as the systems we were looking at. He was a great resource to have in a period of high anxiety for our organization. I would highly recommend Wes for any similar project.”
Mary Pat Paris, Executive Director
International Registration Plan
“This is the second database implementation we’ve done since I have been at Western Arts Alliance (WAA). The first I did on my own. This time we engaged Wes Trochlil as our database planning consultant. Let me tell you, this process is a whole lot easier having Wes on your team! For a small association like WAA, it’s tempting for board and EDs to question the justification and expense of a database planning consultant. But it’s the small associations that need Effective Database Management the most. Wes strengthened our planning process, clarified our needs requirements, helped us steer around solutions that couldn’t meet our objectives, and saved us money in the long haul.”
Tim Wilson, Executive Director
Western Arts Alliance