Give your staff more freedom, not less

Give your staff more freedom, not less

I often tell my clients, when it comes to data management, I'm a big liberal; I believe you should give as many staff as possible the ability to edit data within your data management system (with proper training, of course!). The point of a centralized data management system is not just to hold the data in one place, but to allow all staff to update that data when appropriate.

I've lost count of the number of organizations I've worked with where only one or two staff were allowed to update data within the AMS. If a staff person received a data change (e.g., new phone number, new title, new email) they would have to email the person who can update that data in the AMS. So the result is at least TWO people will have typed out (or at the very least cut-and-pasted) the same information (first the email, then into the database).

And I've seen a similar thing happen with editing the association's website. Often only one or two people are allowed to make edits, so any changes to the website have to go through these staff, which slows down the process and increases the opportunity for error.

My suggestion: train your staff and then trust them to do the work correctly. Isn't that why we pay staff?

Wes's Wednesday Wisdom Archives

Data is for action

June 22, 2022

Data is for action When deciding whether or not to collect a piece of data, …

Data is for action Read More »

Have you shopped yourself?

June 15, 2022

Have you shopped yourself? I’ve always been fascinated by the “secret shopper” concept. (Maybe it’s …

Have you shopped yourself? Read More »

To improve adoption, decrease the friction

June 1, 2022

To improve adoption, decrease the friction “Before you try to increase your willpower, try to …

To improve adoption, decrease the friction Read More »

“Is this normal?”

May 25, 2022

“Is this normal?” ne of the greatest parts about my job is that I get …

“Is this normal?” Read More »

My advice? Stop doing that

May 11, 2022

My advice? Stop doing that! There is a classic TV sketch featuring Bob Newhart as …

My advice? Stop doing that Read More »

Is a college degree really required?

May 4, 2022

Is a college degree really required? I saw a job listing last week for an …

Is a college degree really required? Read More »

Small actions become big wins

April 27, 2022

Small actions become big wins I’ve written before about how data accretes, the idea that …

Small actions become big wins Read More »

Try not to OFFEND your members…

April 20, 2022

Try not to OFFEND your members… I recently received an email from an association where I’ve …

Try not to OFFEND your members… Read More »

How will you use that data?

April 6, 2022

How will you use that data? One of the beauties of technology today is how easy …

How will you use that data? Read More »

Pennywise and pound foolish

March 30, 2022

Pennywise and pound foolish One definition of the phrase “pennywise and pound foolish” is to …

Pennywise and pound foolish Read More »

Scroll to Top