At many of my recent talks, I’ve been discussing the importance of tracking and managing volunteers. Volunteerism is THE distinguishing factor between for-profits and non-profits. After all, no one volunteers to work at Best Buy, but many people volunteer for your organization. So you need to know what your volunteer channels are (e.g., writing, speaking, task force service, room monitor, etc.) and you need to have a way to track that information in your database.
Well the IRS has given us yet another reason for tracking this information. Most non-profits must complete an IRS Form 990 annually. Question #6, Part 1, on the Form 990 states: “Total number of volunteers.” If you’re tracking all of your volunteers in your database, then one simple query will answer this question.
So what about you? Do you know all of your volunteer channels? And are you tracking them all in your database?
“Wes was able to come in and offer tangible, relevant advice that made us more productive immediately. I value his understanding of databases but more so, his understanding of how nonprofits work. There was no lost time educating him about how membership organizations are “different.” Wes recommended changes in processes as well as tips and tricks that were easy to implement made an immediate positive impact.”
“We came to Wes because we were very frustrated with our existing AMS and we wanted to improve our capabilities as soon as practicable. Wes very quickly helped us through a process of identifying our needs, identifying potential vendors, and selecting a new system that we’ll be able to move into very quickly. I especially appreciated Wes’s candor about our processes as well as the systems we were looking at. He was a great resource to have in a period of high anxiety for our organization. I would highly recommend Wes for any similar project.”
Mary Pat Paris, Executive Director
International Registration Plan
“This is the second database implementation we’ve done since I have been at Western Arts Alliance (WAA). The first I did on my own. This time we engaged Wes Trochlil as our database planning consultant. Let me tell you, this process is a whole lot easier having Wes on your team! For a small association like WAA, it’s tempting for board and EDs to question the justification and expense of a database planning consultant. But it’s the small associations that need Effective Database Management the most. Wes strengthened our planning process, clarified our needs requirements, helped us steer around solutions that couldn’t meet our objectives, and saved us money in the long haul.”
Tim Wilson, Executive Director
Western Arts Alliance