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Have you tested your backups?
1 September 2015, by , in Data Management, Executive, IT, No comments

 

I recently spoke with a small association about the possibility of them acquiring a new data management system. In the course of the conversation, I mentioned that their website design was quite good, and the design itself looked very fresh.

“Oh,” replied the executive director, “that’s because it IS new. We had to redesign it when the last website crashed and there was no backup.”

“No backup?!?!” I responded in shock

“Yes,” she said. “They thought they had a backup of the site but when they went to retrieve it, nothing was there.”

It’s a given within the technology world that everything you do electronically should have some type of backup. Whether it’s your email system, your file manager system, or your database, an automated backup should be part of the standard practice, right?

Well, even if it’s a given, that doesn’t mean it’s happening. So have you checked your backups recently? Maybe they look like they are running, but is there really anything there? Better to find out now than later.

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“Wes was able to come in and offer tangible, relevant advice that made us more productive immediately. I value his understanding of databases but more so, his understanding of how nonprofits work. There was no lost time educating him about how membership organizations are “different.” Wes recommended changes in processes as well as tips and tricks that were easy to implement made an immediate positive impact.”

Mary Pat Paris, Executive Director
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“We came to Wes because we were very frustrated with our existing AMS and we wanted to improve our capabilities as soon as practicable. Wes very quickly helped us through a process of identifying our needs, identifying potential vendors, and selecting a new system that we’ll be able to move into very quickly. I especially appreciated Wes’s candor about our processes as well as the systems we were looking at. He was a great resource to have in a period of high anxiety for our organization. I would highly recommend Wes for any similar project.”

Jack Chiasson, CMP Executive Director
National Association of Life Brokerage Agencies

“Wes was able to come in and offer tangible, relevant advice that made us more productive immediately. I value his understanding of databases but more so, his understanding of how nonprofits work. There was no lost time educating him about how membership organizations are “different.” Wes recommended changes in processes as well as tips and tricks that were easy to implement made an immediate positive impact.”

Mary Pat Paris, Executive Director
International Registration Plan

Mary Pat Paris
International Registration Plan

“This is the second database implementation we’ve done since I have been at Western Arts Alliance (WAA). The first I did on my own. This time we engaged Wes Trochlil as our database planning consultant. Let me tell you, this process is a whole lot easier having Wes on your team! For a small association like WAA, it’s tempting for board and EDs to question the justification and expense of a database planning consultant. But it’s the small associations that need Effective Database Management the most. Wes strengthened our planning process, clarified our needs requirements, helped us steer around solutions that couldn’t meet our objectives, and saved us money in the long haul.”

Tim Wilson, Executive Director
Western Arts Alliance

Tim Wilson
Western Arts Alliance
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