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Better tools get better results
7 January 2016, by , in Data Management, No comments

For Christmas I received a new cookbook, The Food Lab (which I highly recommend). Several pages of the book are dedicated to outlining the tools that a  kitchen should be stocked with to make it most effective and efficient. The author points out that having the right tools in place will not only make cooking more enjoyable, but it will also improve your end-product because you have the  tools to get the job done right.

The same is true for data management. The stronger and more appropriate your tools, the easier it is to manage your data, and the better your results will be. This will be true for both staff and customer.

So look around your organization and ask yourself:

  • Do we have the best tools possible for managing our data?
  • Is our technology up-to-date and appropriate for our needs?
  • How long has it been since we upgraded our AMS or CMS?
  • Are we still managing a bunch of our data in spreadsheets or siloed databases?
  • Are our multiple systems integrated to avoid managing redundant data?

Having the right tools can make the difference between daily struggles with data and really leveraging your data for its highest value to your organization and your members and customers.

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Testimonials

“Wes was able to come in and offer tangible, relevant advice that made us more productive immediately. I value his understanding of databases but more so, his understanding of how nonprofits work. There was no lost time educating him about how membership organizations are “different.” Wes recommended changes in processes as well as tips and tricks that were easy to implement made an immediate positive impact.”

Mary Pat Paris, Executive Director
International Registration Plan

“We came to Wes because we were very frustrated with our existing AMS and we wanted to improve our capabilities as soon as practicable. Wes very quickly helped us through a process of identifying our needs, identifying potential vendors, and selecting a new system that we’ll be able to move into very quickly. I especially appreciated Wes’s candor about our processes as well as the systems we were looking at. He was a great resource to have in a period of high anxiety for our organization. I would highly recommend Wes for any similar project.”

Jack Chiasson, CMP Executive Director
National Association of Life Brokerage Agencies

“Wes was able to come in and offer tangible, relevant advice that made us more productive immediately. I value his understanding of databases but more so, his understanding of how nonprofits work. There was no lost time educating him about how membership organizations are “different.” Wes recommended changes in processes as well as tips and tricks that were easy to implement made an immediate positive impact.”

Mary Pat Paris, Executive Director
International Registration Plan

Mary Pat Paris
International Registration Plan

“This is the second database implementation we’ve done since I have been at Western Arts Alliance (WAA). The first I did on my own. This time we engaged Wes Trochlil as our database planning consultant. Let me tell you, this process is a whole lot easier having Wes on your team! For a small association like WAA, it’s tempting for board and EDs to question the justification and expense of a database planning consultant. But it’s the small associations that need Effective Database Management the most. Wes strengthened our planning process, clarified our needs requirements, helped us steer around solutions that couldn’t meet our objectives, and saved us money in the long haul.”

Tim Wilson, Executive Director
Western Arts Alliance

Tim Wilson
Western Arts Alliance
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